What are Asset Tags?
Asset Tags are the labels that identify the equipment using a unique serial number or a code or a barcode.
The code affixed on an asset tag hold details of the asset. The details include the item’s manufacturing date, company’s name from which item was purchased, cost price, shelf life, name of the person to whom it is allotted or assigned, and other important information regarding the item.
Asset tags or asset labels are commonly made of anodized aluminum or laminated polyester. The common designs of an asset tag include the company’s logo with a border for the pattern.
Most of the asset tags nowadays use barcodes to speed up their data entry and decrease field entry errors.
Asset tags are used for identifying assets, monitoring equipment, and tracking maintenance activities, providing a foundation for efficient facilities management systems. With asset tagging, you can:
- Save time and improve accuracy by eliminating manual data entry. Manual documentation of maintenance activities is an error-prone process, and problems like inconsistent naming conventions, incomplete asset tracking, and a lack of a centralized system for up-to-date maintenance data make it highly inefficient as your business grows.
- Reduce facilities management costs. Implementing an asset tracking system makes it possible to easily determine the life expectancy of any equipment asset, the cost of repairs to date, and replacement costs, making it easier for facilities managers to make data-driven decisions regarding repairs and replacements and reduce facilities management costs.
Along with these, there are many other benefits. Asset tags are usually done by barcodes, QR codes, and other common tags.
Asset tagging has it’s very important especially in facility management because a facility is equipped with a lot of valuable assets that help run daily operations.
When equipment is tagged with an asset tag or label it provides several benefits such as assets are secured and they help track them. Several assets are moved from one location to another but with an asset tag, you can know which asset is assigned to whom and when it will be returned.
A facility has lots of equipment that need maintenance regularly. It would be a hectic task if one has to remember which asset needs maintenance and which does not. With the asset tag, you can retrieve all the information about assets and plan accordingly. If maintenance is not given on time and asset failure can occur which can result in costly maintenance moreover operation will be halted and productivity will suffer.
Asset tags are also helpful in physical verification during an audit. With the tag, you can find an asset wherever they are. Asset tagging such as RFID (Radio Frequency Identification), GPS (Global Positioning System), IoT (Internet of Things) provides real-time location and makes assets more visible. All these asset tag technologies have their advantages and disadvantages.
Asset tags are unique and can help minimize errors caused by manual tracking and logs. By tagging assets critical to the operation of the facility, you can:
- Simplify asset tracking
- Track downtime and maintenance efficiently
- Track asset costs
- Reduce costs associated with loss and theft of assets
Asset tagging saves time and money as it becomes easier to locate assets and log changes, especially if they are transferred from department to department etc.
Asset Labels Types
We have split asset labels into different categories and will explain their strengths and suitability and their applications.
1) Permanent frangible vinyl asset labels
2) Silver Voiding asset labels
1) Permanent Frangible Vinyl Asset Label
This label is suitable for most applications. These labels are much higher quality asset labels than the paper version and are more common in the field. The label material will conform to the majority of surfaces and forms a high-strength bond. This material has excellent initial grab and quite often (after initial application) will provide good adhesion to many surfaces (when clean). The maximum strength of this label is attained within a 4 hour + period where the glue on the label hardens and makes the label impossible to remove in one piece
This is good for marking workstations, casings, monitors, and smaller items. The grain on the computer plastics can be tricky to adhere to with certain asset labels, but the vinyl labels are very effective for this application. The material is also suited to varnish and smooth surfaces. These labels can be personalized with Code 39 barcodes, serial numbers, and often with the logo printed too. Some companies offer further protection with a hologram label included preventing counterfeiting. The vinyl labels are usually supplied on reels and most companies offer a turnaround within 33 to 5 days however some companies offer 24hr / next-day service.
These are great for Hospitals, Schools, IT Department & Offices as when the adhesive sets it becomes very strong prevents people or children from removing the labels in one piece.
This vinyl asset label material is suitable in many different applications such as:-
PC & IT Equipment, Monitors and LCDs, Laptop Computers, Keyboards, Mice, Mobile Equipment including PDA’s, Networking Equipment, Fileservers, Hard Drives, Printed Circuit Boards, Painted Metal Surfaces, Wood, Plastics, Glass, Metals, Paper Surfaces, etc.
2) Silver Voiding Asset Label
This substrate is used primarily in situations where tampering needs to be revealed. The construction of the material utilizes a two-stage adhesive. The label will grab very well and on any attempt of removal, will leave the words VOID on the label and on the material it is stuck to. Even if you try to replace the label by sticking it down in the same position it is still apparent that tampering has taken effect.
This material is used in many different applications such as:-
Covering Memory & Expansion covers on IT Equipment, Sealing Paper, Card & Plastic surfaces, Calibration Seals, Sealing Postage Bags, Medicine Boxes, and Cartons, Electronic Enclosure Boxes, HiFi & Stereo Units, Computer Cases, Mobile Telephones, PDA’s, Sealing Doors, NHS & Medical Equipment, Oscilloscopes, etc.